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The Reference Data Area is a listing page that displays reference data items. The Reference Data Area does not display any items until you select a reference data type (address book, phrases, threshold groups, instrument templates, users, security profiles, foreign exchange rates, or PO Definitions) from the Show drop-down list at the top of the listing page area. The Reference Data Area includes a navigation bar at the top of the page, allowing you to navigate to any other area of the Trade Services system.
The remainder of this topic includes the following sections:
The Reference Data Area with Address Book displays when you select Address Book from the Show drop-down list at the top of the Reference Data Area.
The fields and controls specific to this page are described below.
| Field/Control | Description |
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Show |
Making a selection from this list displays different reference data types in the Reference Data Area. Available selections include Address Book, Phrases, Threshold Groups, Instrument Templates, Users, Security Profiles, Foreign Exchange Rates, LC Creation Rules, PO Definitions, Receivables Matching Rules and Work Groups. |
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Create a Address Book |
Pressing this button displays the Address Book page, allowing you to enter information about a new address book and save the address book in the system. See Creating a Address Book for information on how to create a new party. |
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Search text box |
The search criteria for the address book search. Entering the first few characters of the party's name and pressing the Search button filters the results that display in the address book listing. This field can contain up to 30 characters. The field is not case sensitive (the search will find all matches regardless of case). |
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Search |
Pressing this button initiates a address book search based on the search text entered in the search text box. Search results then display in the parties listing. |
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Address (Line 1) |
Column displaying the first address line for each address book in the listing. |
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City |
Column displaying the city for each address book in the listing. |
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Country |
Column displaying the country for each address book in the listing. |
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Added by |
Column indicating who (the bank or your corporation) added the party to the Trade Services system. Corporate customer users cannot modify or delete reference data that is added by the bank. The Added By column on all of the reference data list views specifies My Corporation whether the reference data is owned by the users organisation or by the subsidiary organisation. Therefore, there is no differentiation in the list view. |
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Vendor ID |
Column displaying the Vendor ID for each party in the listing. |
The Reference Data Phrases list view displays when you select Phrases from Reference Data section of the menu.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the Phrase page, allowing you to enter information about a new phrase and save it in the system. See Creating a Phrase for information on how to create a new phrase. |
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Phrase Name |
Column displaying the name of each phrase displayed in the listing page. Click on a phrase name in the column to display detailed information about the phrase. By default, the phrase listing is sorted by the Phrase Name column; click on any other column heading to sort by that column. |
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Phrase Category |
Column displaying the category for each phrase in the listing. |
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Added by |
Column indicating who (the bank or your corporation) added the phrase to the Trade Services system. Corporate customer users cannot modify or delete reference data that is added by the bank. The Added By column on all of the reference data list views specifies My Corporation whether the reference data is owned by the users organisation or by the subsidiary organisation. Therefore, there is no differentiation in the list view. |
The Reference Data Threshold Groups list view displays when you select Threshold Groups in the Reference Data section of the menu. All threshold groups created by your organisation appear in the listing page.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the Threshold Group page, allowing you to enter information about a new threshold group and save it in the system. See Creating a Threshold Group for information on how to create a new threshold group. |
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Threshold Group Name |
Column displaying the name of each threshold group displayed in the listing page. Click on a threshold group name in the column to display detailed information about the threshold group. The threshold group listing is sorted by the Threshold Group Name column. |
The Templates listview displays when you select Templates from the Reference Data section of the menu. The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the New Template Selector pop-up page, allowing you to enter information about a new template. See Creating an Instrument Template for information on how to create a new instrument template. |
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Template Name Search Text Box |
The search criteria for the template search. Entering the first few characters of the party's name and pressing the Search button filters the results that display in the Templates listing. This field can contain up to 35 characters. The field is not case sensitive (the search will find all matches regardless of case). |
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Search |
Pressing this button initiates a Template search based on the search text entered in the search text box. Search results then display in the Templates listing. |
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Template Name |
Column displaying the name of each instrument template displayed in the listing page. Click on a template name in the column to display detailed information about the template. By default, the template listing is sorted by the Template Name column; click on any other column heading to sort by that column. |
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Instrument Type |
Column displaying the instrument type for each template in the listing. |
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Party Name |
Column displaying the name of the party associated with the instrument template in the listing. |
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Express |
Column indicating whether the template in the listing is an express template or tamper-proof template. If the template is an express template, Yes appears in this column; if the template is not an express template, the column displays No. |
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Fixed |
Column indicating whether the template in the listing is a fixed template or variable (customizable) template. If the template is a fixed template, Yes appears in this column; if the template is not a fixed template, the column displays No. |
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Added by |
Column indicating who (the bank or your corporation) added the instrument template to the Trade Services system. Corporate customer users cannot modify or delete reference data that is added by the bank. The Added By column on all of the reference data listviews specifies My Corporation whether the reference data is owned by the users organisation or by the subsidiary organisation. Therefore, there is no differentiation in the listview. |
The Users list view displays when you select Users from the Reference Data section of the menu. All existing users for your organisation appear in the listing page.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the User page, allowing you to enter information about a new system user and save it in the system. See Creating a New System User for information on how to create a new user. |
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User ID |
Column displaying the user ID for each user displayed in the listing page. Click on a user ID in the column to display detailed information about the user. By default, the user listing is sorted by the User ID column; click on any other column heading to sort by that column. |
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Last Name |
Column displaying the last name for each user in the listing. |
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First Name |
Column displaying the first name for each user in the listing. |
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Security Profile |
Column indicating the security profile to which the user belongs. |
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Threshold Group |
Column displaying the threshold group to which the user belongs. |
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Work Group |
Column indicating the work group to which the user belongs. |
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Admin/Non-Admin |
The column will display the User Profile Role as Admin or Non-Admin. This column should only appear if the Client Bank setting 'Corporate Customer User/Security Role (Admin vs. Non-Admin)' is set to Yes. |
The Reference Data Security Profiles list view displays when you select Security Profiles from the Reference Data section of the menu.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the Security Profile page, allowing you to enter information about a new security profile and save the security profile in the system. See Creating a Security Profile for information on how to create a new security profile. |
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Name |
Column displaying the name of each security profile displayed in the listing page. Click on a security profile name in the column to display detailed information about the security profile. By default, the security profile listing is sorted by the Security Profile Name column; click on any other column heading to sort by that column. |
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Added by |
Column indicating who (the bank or your corporation) added the security profile to the Trade Services system. Corporate customer users cannot modify or delete reference data that is added by the bank. The Added By column on all of the reference data listviews specifies My Corporation whether the reference data is owned by the users organisation or by the subsidiary organisation. Therefore, there is no differentiation in the listview. |
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Admin/Non-Admin |
The column will display the Security Profile Role as Admin or Non-Admin. This column should only appear if the Client Bank setting 'Corporate Customer User/Security Role (Admin vs. Non-Admin)' is set to Yes. |
The Reference Data Area with Foreign Exchange Rates displays when you select Foreign Exchange Rates from the Reference Data option of the Mega Menu. All foreign exchange rates created by your organisation appear in the listing page.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the Foreign Exchange Rate page, allowing you to enter information about a new foreign exchange rate and save it in the system. See Creating Foreign Exchange Rates for information on how to create a new foreign exchange rate. |
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Currency |
Column displaying the currency for each foreign exchange rate displayed in the listing page. Click on a currency in the column to display detailed information about the foreign exchange rate for that currency.
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Calculation Method |
Column indicating the method for converting each currency displayed in the listing page. Example values for this column include Multiply and Divide. |
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Mid Rate |
Column indicating the exchange rate for each currency displayed in the listing page. |
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Last Modified |
Column indicating the last modification date for each foreign exchange rate displayed in the listing page. |
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Base Currency |
Column indicating the base currency against which the exchange is defined for each currency displayed in the listing page. |
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FX Rate Group |
Column indicating the FX group under which the exchange is defined for each currency displayed in the listing page. |
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Max Spot Rate Amount |
Column indicating the Max Spot Rate Amount for each currency displayed in the listing page. |
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Max Deal Amount |
Column indicating the Max Deal Amount for each currency displayed in the listing page. |
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Edit All Existing Rates |
Pressing this button displays the Edit All Existing Rates page, allowing you to edit all foreign exchange rates in the system. |
Foreign Exchange Rates Overview
Creating Foreign Exchange Rates
Modifying Foreign Exchange Rates
Deleting Foreign Exchange Rates
The Reference Data Area with LC Creation Rules displays when you select LC Creation Rules in the Show drop-down list of the Reference Data Area.
The fields and controls specific to this page are described below.
| Field/Control | Description |
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Show |
Making a selection from this list displays different reference data types in the Reference Data Area. Available selections include Parties, Phrases, Threshold Groups, Instrument Templates, Users, Security Profiles, Foreign Exchange Rates, LC Creation Rules, PO Definitions, Receivables Matching Rules and Work Groups. |
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Create an LC Creation Rule |
Pressing this button displays the LC Creation Rule page, allowing you to enter information about a new LC creation rule and save it in the system. See Creating LC Creation Rules for information on how to create a new LC creation rule. |
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Rule Name |
Column displaying the name of each LC creation rule displayed in the listing page. Click on a rule name in the column to display detailed information about the LC creation rule. By default, the LC creation rule listing is sorted by the Rule Name column; click on any other column heading to sort by that column. |
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Description |
Column indicating the description for each LC creation rule displayed in the listing page. |
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Template |
Column indicating the instrument template associated with each LC creation rule displayed in the listing page. |
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PO Definition |
Column indicating the PO definition associated with each LC creation rule displayed in the listing page. |
The PO Definition list view is displayed when you select PO Definitions in the Reference Data section of the menu. The PO Definitions are used to define purchase order details for uploading and for manual Purchase Order entry and are required before a user can process any kind of Purchase Order.
In order for a corporate organisation to use the Trade Service systems purchase order features, there must be a PO Definition. A corporate organisation can create one or more PO Definitions. In order to work with PO definitions, you must have the security rights necessary to maintain reference data.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the PO Definitions page, allowing you to enter information about a new PO definition and save it in the system. See Creating PO Definitions for information on how to create a new PO definition. |
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Display Name |
Column displaying the name of each PO definition displayed in the listing page. Click on a definition name in the column to display detailed information about the PO definition. By default, the PO definition listing is sorted by the Display Name column; click on any other column heading to sort by that column. |
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Description |
Column indicating the description for each PO definition displayed in the listing page. |
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Default |
Column indicating which PO definition is the default definition. In this column, Yes is displayed next to the default PO definition. |
The Reference Data Area with Receivables Matching Rules displays when you select Receivables Matching Rules in the Show drop-down list of the Reference Data Area.
The fields and controls specific to this page are described below.
| Field/Control | Description |
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Show |
Making a selection from this list displays different reference data types in the Reference Data Area. Available selections include Parties, Phrases, Threshold Groups, Instrument Templates, Users, Security Profiles, Foreign Exchange Rates, LC Creation Rules, PO Definitions, Receivables Matching Rules and Work Groups. |
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Create Matching Rules |
Pressing this button displays the Receivables Matching Rule page, allowing you to enter information for a new Receivables Matching Rules and save the Receivables Matching Rules in the system. See Creating Receivables Matching Rules for information on how to create a new Receivables Matching Rules. |
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Buyer Name |
Column displaying the name of the Buyer for each Receivables Matching Rules displayed in the listing. Click on a Buyer name in the column to display detailed information about the Receivables Matching Rules. By default, the work group listing is sorted by the Buyer Name column; click on any other column heading to sort by that column. |
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Buyer ID |
Column indicating the Buyer ID of the Buyer for each Receivables Matching Rules displayed in the listing. |
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Date Created |
Column indicating the Date on which each Receivables Matching Rule displayed in the listing page was created. |
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Search |
Pressing this button after entering filter criteria of Buyer Name and / or Buyer Id in the search fields returns a list of Receivables Matching Rules matching the search criteria entered. The text entered in the search fields is case insensitive. |
The Work Groups list view displays when you select Work Groups in the Reference Data section of the menu.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the Work Groups page, allowing you to enter information about a new work group and save the work group in the system. See Creating Work Groups for information on how to create a new work group. |
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Work Group Name |
Column displaying the name of each work group displayed in the listing page. Click on a work group name in the column to display detailed information about the security profile. By default, the work group listing is sorted by the Work Group Name column; click on any other column heading to sort by that column. |
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Description |
Column indicating the description for each Work Group displayed in the listing page. |
The Panel Authorisation Groups listview displays when you select the Panel Authorisation Groups link from the Reference Data section of the menu.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the Panel Authorisation Group page, allowing you to enter a new panel authorisation group and save the new group in the system. These are later associated with the Customer account on the customer profile for customers using Panel Authorisation. See Creating Panel Authorisation Groups for information on how to create a new Panel Authorisation Group. |
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Panel Authorisation Group Name |
The Name of the Panel Authorisation Group |
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Panel Authorisation Group ID |
The ID that will be associated to the Panel Authorisation Group |
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Instrument Type |
The type of instruments for which the Panel Authorisation Group is applicable. |
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Added By |
The organization that added the Panel Authorisation Group. |
Panel Authorisation Group Overview
Creating Panel Authorisation Group
Editing Panel Authorisation Groups
Deleting Panel Authorisation Groups
The Reference Data Area with Cross Rate Calculation Rules displays when you select Cross Rate Calculation Rules from the Show drop-down list at the top of the Reference Data Area. All the existing Cross Rate Calculation Rules appear in the listing page. The fields and controls specific to this page are described below.
| Field/Control | Description |
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Show |
Making a selection from this list displays different reference data types in the Reference Data Area. Available selections include Parties, Phrases, Threshold Groups, Instrument Templates, Cross Rate Calculation Rules, Users, Security Profiles, Foreign Exchange Rates, Cross Rate Calculation Rule Rules, Cross Rate Calculation Rules, Cross Rate Calculation Rules and Work Groups. |
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Create a Cross Rate Calculation Rule |
Pressing this button displays the Cross Rate Calculation Rule page, allowing you to enter information about a new a new Cross Rate Calculation Rule and save it in the system. See Creating a New Cross Rate Calculation Rule for information on how to create a new Cross Rate Calculation rule. |
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Cross Rate Calculation Rules Name |
Column displaying the Cross Rate Calculation Rule Name for each Cross Rate Calculation Rule displayed in the listing page. Click on a Cross Rate Calculation Rule Name in the column to display detailed information about the Cross Rate Calculation Rule. |
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Added By |
Column indicating who (the bank or your corporation) added the security profile to the Trade Services system. Corporate customer users cannot modify or delete reference data that is added by the bank. The Added By column on all of the reference data list views specifies My Corporation whether the reference data is owned by the users organisation or by the subsidiary organisation. Therefore, there is no differentiation in the list view. |
Cross Rate Calculation Rules Overview
Creating Cross Rate Creation Rules
Editing Cross Rate Creation Rules
Deleting Cross Rate Creation Rules
The Reference Data Area with Payment File Definition displays when you select Payment File Definitions from the Show drop-down list at the top of the Reference Data Area.
The fields and controls specific to this page are described below.
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Field/Control |
Description |
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New |
Pressing this button displays the Payment File Definition page, allowing you to enter a new payment file definition and save the new definition in the system. See Creating Payment File Definition for information on how to create a new payment file definition. |
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Payment File Definition Name |
Column displaying the payment file definition of the definition displayed in the listing page. Click on a Payment File Definition Name in the column to display detailed information about the Payment File Definition. By default, the Payment File definition listing is sorted by the Payment File Definition Name column. To sort by any other column, click on the column header. |
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Description |
Column displaying the Description of the rule displayed in the listing page. |
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Added By |
Column indicating who (the bank or your corporation) added the instrument template to the Trade Services system. Corporate customer users cannot modify or delete reference data that is added by the bank. The Added By column on all of the reference data listviews specifies My Corporation whether the reference data is owned by the users organisation or by the subsidiary organisation. Therefore, there is no differentiation in the listview. |
Related Topics:
Creating Cross Rate Payment File Definition
Editing Cross Rate Payment File Definition
Deleting Cross Rate Payment File Definition