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The Security Profile page is where users with appropriate security rights can view, enter, or modify security profile information. This page appears in read-only mode if you have view only security rights to security profiles or if the security profile was created by a different organisation.
The Security Profile page includes the following sections:
Receivables/ Payables Management
Invoice/Credit Note Processing
The General section of the Security Profile page
includes the Security Profile Name field, which is required.
To specify, enter the name of the security profile name into the text
box. This field can contain up to 25 characters and is a required field.
Security Profile Classification field, will appear as Admin and Non-Admin. This will be a mandatory field when creating
a new Corporate Customer Security Profile.
These values will only appear when the 'Corporate Customer User/Security Role (Admin vs. Non-Admin)' setting is set to "Yes".
Note: When a Bank Administrator User Profile is given access to Corporate Customers and assigned a corporate customer
security profile, there will be no edits on the role of the Bank Admin User ID in terms of the Corporate Customer User
classification of Admin or Non-Admin.
The Messages section of the Security Profile page allows you to select the security rights for the Messages area of the system. The fields and controls contained in the Messages section of the Security Profile Detail page are described below.
Field/Control |
Description |
No access |
Selecting this checkbox indicates that users assigned to this security profile do not have security rights to view, create, or delete mail and notifications. |
Users can work with messages for subsidiaries/branches |
Selecting this checkbox indicates that users assigned to this security profile can work with mail and notifications created by or for subsidiaries or branches of the user's organisation. |
Mail Messages |
Selecting checkboxes on this row allows you to grant one or more of the following mail messages security rights to the current security profile: Delete from the inbox - Indicates whether or not users assigned to this security profile can delete from the mail inbox. Create / Reply - Indicates whether or not users assigned to this security profile can create mail or reply to mail. Send to Bank - Indicates whether or not users assigned to this security profile can send mail messages to the bank. Route - Indicates whether or not users assigned to this security profile can route mail messages to other users. Attach Document(s) - Indicates whether or not users assigned to this security profile can attach documents to the mail messages. Delete Document(s) - Indicates whether or not users assigned to this security profile can delete documents from the mail messages. |
Pre-Debit/Notifications |
Delete from the inbox - Indicates whether or not users assigned to this security profile can delete from the Pre-Debit/Notifications inbox. Route - Indicates whether or not users assigned to this security profile can route Pre-Debit/Notification messages to other users. |
Discrepancies/ATP Approval Notices |
Selecting checkboxes under this heading allows you to grant one or more of the following security rights to the current security profile: Delete from the inbox - Indicates whether or not users assigned to this security profile can delete from the discrepancies inbox. Route - Indicates whether or not users assigned to this security profile can route discrepancy notices to other users. |
Notifications |
Selecting the Delete checkbox on this row indicates that users assigned to this security profile can delete from the queue of notifications. |
The Instruments section of the Security Profile page allows you to select the security rights for the Instruments area of the system. The fields and controls contained in the Instruments section of the Security Profile Detail page are described below.
Field/Control |
Description |
No access |
Selecting this checkbox indicates that users assigned to this security profile do not have security rights to view, create, or delete instruments and transactions. |
Users can work with instruments for subsidiaries/branches |
Selecting this checkbox indicates whether or not users assigned to this security profile can work with instruments created by or for subsidiaries or branches of the corporate customer organisation. |
Instruments: Airway Bill, Approval to Pay, Direct Debit, Direct Send Collection, Export Collection, Export Finance, Export Letter of Credit, Import Letter of Credit, International Payment, Loan Request, Outgoing Guarantee, Outgoing Standby Letter of Credit, Payments, Request to Advise, Shipping Guarantee, Trade Loan, Transfer Between Accounts
Transactions: Discrepancy/Approval to Pay Response TransactionsSettlement Instruction Message and Response Transactions |
Selecting checkboxes in these rows allows you to grant specific security rights for each instrument type to the current security profile. You can grant one or more of the following security rights to the security profile for each instrument type listed: Create/Modify - Indicates whether or not users assigned to this security profile can create and modify transactions for the instrument type. Delete - Indicates whether or not users assigned to this security profile can delete transactions for the instrument type. Route- Indicates whether or not users assigned to this security profile can route transactions for the instrument type. Checker – Indicates whether or not users assigned to this security profile can act as a Checker for the instrument type. Send for Repair – Indicates whether or not users assigned to this security profile can send instruments of this type for repair. Authorise - Indicates whether or not users assigned to this security profile can authorise transactions for the instrument type. Authorise Offline – Indicates whether or not users assigned to this security profile can provide offline authorisation for instruments of this type. Process Purchase Orders - In the Import Letter of Credit section, this option indicates whether or not users assigned to this security profile can manually enter or upload purchase order information in an import letter of credit transaction. Upload File – For the ”Domestic Payments” Instrument type, this option indicates whether or not users assigned to this security profile can upload payment files via the ”Upload Payment File” button displayed on the Domestic Payment transaction entry screen. Process Invoices – For Approval to Pay and Loan Request instrument types, this option indicates whether or not users assigned to this security profile can process invoices related to that instrument type. |
Attach Documents to/Delete Documents from Transactions |
Selecting checkboxes in this area allows you to grant specific security rights for all of the instrument types defined in the instrument section where a user has ’create/modify’ capabilities. Attach Document(s) - Indicates whether or not users assigned to this security profile can attach documents to a transaction. Delete Document(s) - Indicates whether or not users assigned to this security profile can delete documents from a transaction. |
Select All |
Pressing this button selects all checkboxes for granting specific security rights to the current security profile. |
Select None |
Pressing this button deselects all checkboxes for granting specific security rights to the current security profile. |
Receivables/Payables Management
The Receivables/Payables Management section of the Security Profile page allows you to select the security rights for the Receivable Instruments. The fields and controls contained in the Receivables/Payables Management section of the Security Profile Detail page are described below.
Field/Control |
Description |
No access |
Selecting this checkbox indicates that users assigned to this security profile do not have security rights to view Receivables instruments and transactions. |
Users can work with instruments for subsidiaries/branches |
Selecting this checkbox indicates that users assigned to this security profile can work with Receivables instruments created by or for subsidiaries or branches of the corporate customer organisation. |
Receivables Management Match Notice and Response |
Selecting checkboxes in this row allows you to grant one or more of the following Receivable Management security rights to the security profile for each instrument type listed: Match - Indicates whether or not users assigned to this security profile can perform manual matching of Invoices to Payment/Remittance information sent over to the Trade Portal by the Bank for the Receivables instrument. Route- Indicates whether or not users assigned to this security profile can route transactions to another user at the same corporation or parent corporation for the Receivables instrument. Authorise - Indicates whether or not users assigned to this security profile can Authorise the matched invoices to be sent back to the bank for processing of payments for the Receivables instrument. Authorise Offline - Indicates whether or not users assigned to this security profile can provide offline authorisation for the matched invoices to be sent back to the bank for processing of payments Receivables instrument. Approve Discount & Authorise - Indicates whether or not users assigned to this security profile can approve discounts and Authorise the matched invoices for the Receivables instrument. Approve Discount & Authorise Offline - Indicates whether or not users assigned to this security profile can provide offline approval of discounts and authorization of the matched invoices for the Receivables instrument. Add Buyer to Payment - Indicates whether or not users assigned to this security profile can add a Buyer’s ID and Name information to the payment for the Receivables instrument.
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Receivables Management Invoices |
Selecting checkboxes in this row allows you to grant one or more of the following Receivable Management security rights to the security profile for each instrument type listed: Dispute/Undispute - Indicates whether or not users assigned to this security profile can Dispute/Undisputed Invoices for Receivables Management. Close - Indicates whether or not users assigned to this security profile can Close for Receivables Management. Finance - Indicates whether or not users assigned to this security profile can Finance Invoices for Receivables Management. |
Selective Receivables Invoices |
Selecting checkboxes in this row allows you to grant one or more of the following Selective Receivable security rights to the security profile for each instrument type listed: Notify Invoice Remittance, Close & View Only. |
Payables Management Invoices |
Selecting checkboxes in this row allows you to grant one or more of the following Receivable Management security rights to the security profile - Authorise, Authorise Offline, Apply Payment Date, Clear Payment Date, Apply Adjusted Payment Amount, Reset Adjusted Payment Amount, Modify Send to Supplier Date, Reset Send to Supplier Date
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Uploaded Invoices-Receivables Management
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Selecting checkboxes in this row allows you to grant one or more of the following Receivable Management security rights to the security profile - Approve Financing, Authorise, Authorise Offline, Remove From Group, Delete, Assign Instrument Type, Assign Loan Type, Create Loan Request, Apply Payment Date, Clear Payment Date, Decline Invoice |
Uploaded Invoices-Payables Management |
Selecting checkboxes in this row allows you to grant one or more of the following Receivable Management security rights to the security profile - Authorise, Authorise Offline, Dele, te, Assign Instrument Type, Create Loan Request, Assign Loan Type, Create Approval to Pay, Apply Payment Date, Clear Payment Date, Apply Adjusted Payment Amount, Reset Adjusted Payment Amount, Modify Send to Supplier Date, Reset Send to Supplier Date, Decline Invoice. |
Uploaded Invoices-Selective Receivables |
Selecting checkboxes in this row allows you to grant one or more of the following Selective Receivables security rights to the security profile Request Financing, Delete, Authorise & View Only. |
Uploaded Invoices-Receivables Purchases |
Selecting checkboxes in this row allows you to grant one or more of the following Receivable Management security rights to the security profile - Request Purchase, Authorize, Authorize Offline, Remove Purchase, Delete |
Payables Credit Notes |
Selecting checkboxes in this row allows you to grant one or more of the following Receivable Management security rights to the security profile - Authorise, Authorise Offline, Delete, Close, Manually Apply, Manually Unapply, Approve Credit Note, Decline Credit Note. |
Supplier Portal |
Selecting checkboxes in this row allows you to grant one or more of the following security rights to the security profile - Invoices Offered, History, Accept Offer, Authorise Offer, Decline Offer, Assign Future Value Date, Remove Future Value Date, Remove Invoice, Reset To Offered |
Select All |
Pressing this button selects all checkboxes for granting specific security rights to the current security profile. |
Select None |
Pressing this button deselects all checkboxes for granting specific security rights to the current security profile. |
The Direct Debits section of the Security Profile page allows you to select the security rights for the Direct Debits area of the system. The fields and controls contained in the Direct Debits section of the Security Profile Detail page are described below.
Field/Control |
Description |
No access |
Selecting this check box indicates that users assigned to this security profile do not have security rights to view, create, or delete Direct Debit Instructions. |
Users can work with instruments for subsidiaries/branches |
Selecting this check box indicates that users can work with instruments for subsidiaries/branches |
Direct Debit Instructions
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Selecting checkboxes in this row allows you to grant one or more of the following security rights to the security profile - Create / Modify, Delete, Route, Authorise, Authorise Offline, Upload File |
Select All |
Pressing this button selects all checkboxes for granting specific security rights to the current security profile. |
Select None |
Pressing this button deselects all checkboxes for granting specific security rights to the current security profile.
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Invoice/Credit Note Processing
The Invoice/Credit Note Processing section of the Security Profile page allows you to select the security rights for the Invoice/Credit Note Processing area of the system. The fields and controls contained in the Invoice/Credit Note Processing section of the Security Profile Detail page are described below.
Field/Control |
Description |
No access |
Selecting this check box indicates that users assigned to this security profile do not have security rights to upload, view uploaded or remove failed uploads Invoice/Credit Notes. |
Users can work with instruments for subsidiaries/branches |
Selecting this check box indicates that users can work with instruments for subsidiaries/branches |
Direct Debit Instructions
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Selecting checkboxes in this row allows you to grant one or more of the following security rights to the security profile - Upload, View Uploaded, Remove Failed |
Select All |
Pressing this button selects all checkboxes for granting specific security rights to the current security profile. |
Select None |
Pressing this button deselects all checkboxes for granting specific security rights to the current security profile.
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The Reports section of the Security Profile page allows you to select the security rights for the Reports area of the system. The fields and controls contained in the Reports section of the Security Profile Detail page are described below.
Field/Control |
Description |
No access |
Selecting this check box indicates that users assigned to this security profile do not have security rights to view, create, or delete reports. |
Custom Reports and Standard Reports |
Selecting check boxes in these rows allows you to grant one or more of the following Reports security rights to the security profile for each instrument type listed: · No Access · View Only · View & Maintain
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The Reference Data section of the Security Profile page allows you to select the security rights for the Reference Data area of the system. The fields and controls contained in the Reference Data section of the Security Profile page are described below.
Field/Control |
Description |
No access |
Selecting this option button indicates that users assigned to this security profile do not have security rights to view, create, or delete reference data. |
My Organisation’s Profile, View TPS Limits, Foreign Exchange Rate, Instrument Templates, Notification Rule, Parties, Panel Authorisation Groups, Payment File Definitions, Phrases, Security Profiles, Template Groups, Threshold Groups, Work Groups |
Selecting check boxes in these rows allows you to grant specific security rights for each reference data type (parties, phrases, threshold groups, and so on) to the current security profile. You can grant one of the following security rights for each reference data type: No access - Indicates that users assigned to this security profile cannot view reference data items for the type indicated. View Only - Indicates that users assigned to this security profile can view only reference data items for the type indicated; however, the user cannot create, modify, or delete the reference data items). View & Maintain - Indicates that users assigned to this security profile can create, modify, and delete reference data items for the type indicated. Create Fixed Payment Template – This will only be listed under Instrument Templates reference data and will be used in conjunction with the three options listed above. This field indicates that users can create fixed payment templates. Create new Address Book entries during transaction entry – This will only be listed under Parties reference data and will be used in conjunction with the three options listed above. This field indicates that users can add parties during transaction entry. Allow 'Save As' for Security Profiles - This will only be listed under Security Profiles reference data and will be used in conjunction with the three options listed above. This field indicates that users save existing security profiles as a new security profile. Copy Security Profile - Pressing this button will allow the user to copy the open Security Profile to a new Security Profile. The user can only use this functionality if 'Allow Save AS for Security Profiles' is enabled. |
Users |
No Access - Selecting this option button indicates that users assigned to this security profile are not able to view the users. View Only - Selecting this option button indicates that users assigned to this security profile are able to only view the Corporate users. View & Maintain - Selecting this option button indicates that users assigned to this security profile are able to view and modify the Corporate users. Add/View & Maintain - Selecting this option button allows users to add new users, modify and view existing users. |
Purchase Order-Related Reference Data |
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Creation Rules and PO Definitions |
No Access - Selecting this option button indicates that users assigned to this Security profile cannot view Creation Rules and PO Definitions under Reference Data. View Only - Selecting this option button indicates that users assigned to this Security profile can view Creation Rules and PO Definitions; however, the user cannot create, modify, or delete them. View & Maintain - Selecting this option button indicates that users assigned to this Security profile can create, modify, or delete Creation Rules and PO Definitions. The ”Save” of the rule will also send the new rule or changes to the existing rule to the bank where they will be used as the basis of the automated matching process of incoming remittances and invoices for that customer. |
Receivables-Related Reference Data |
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Receivables Matching Rules |
No Access - Selecting this option button indicates that users assigned to this Security profile cannot view Receivables Matching Rules under Reference Data. View Only - Selecting this option button indicates that users assigned to this Security profile can view Receivables Matching Rules; however, the user cannot create, modify, or delete the Receivables Matching Rules. View & Maintain - Selecting this option button indicates that users assigned to this Security profile can create, modify, or delete Receivables Matching Rules. The ”Save” of the rule will also send the new rule or changes to the existing rule to the bank where they will be used as the basis of the automated matching process of incoming remittances and invoices for that customer. |
Save |
Pressing this button saves the current information in all sections of the Security Profile page. This button does not appear when the page is displayed in read-only mode. |
Save & Close |
Pressing this button saves the current information in all sections of the Security Profile page and returns you to the Reference Data Area with Security Profiles. This button does not appear when the page is displayed in read-only mode. |
Save as |
Pressing this button allows you to save the current information with a new Security Profile Name. |
Delete |
Pressing this button deletes the currently displayed security profile from the system and returns you to the Reference Data Area with Security Profiles. For more information, see Deleting a Security Profile. This button does not appear when the page is displayed in read-only mode or when you are creating a new security profile. |
Close |
Pressing this button deletes the security profile page without saving any information and returns you to the Reference Data Area with Security Profiles. |
Reference Data Area with Security Profiles