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Users with appropriate security rights can create Import Letters of Credit transactions from unassigned purchase order line items that are displayed in the Purchase Orders page. If this is the first time you have initiated this process, see Before you initiate this process, see Working with Purchase Orders to become familiar with how purchase order line items are grouped according to LC creation rules during the letter of credit creation process.
An alternative to this procedure is to manually add purchase order line items to the Goods Description area of the Issue Import Letter of Credit or Amend Import Letter of Credit page. For more information on performing this task, see Adding PO Line Items to a Letter of Credit.
Note: You can view purchase order data only if the purchase order functionality has been activated for your organisation and you have security rights to process purchase orders.
To create Import Letters of Credit from unassigned purchase order line items:
Press the Instruments navigation button from any page displaying the navigation bar.
The Instruments area displays with the Pending Transactions tab active.
Click on the Purchase Orders tab.
The Purchase Orders page displays.
View the unassigned purchase order line items in the Purchase Orders page. To view details about a purchase order line item in the page, click on a hyperlink in the PO Number & Line Item Number column.
Press Create LCs Using Rules on the Purchase Orders page.
A message displays in the messages and warnings area to inform you that the Letter of Credit creation process has been submitted. Processing time depends on the number of unassigned purchase orders, as well as the number of rules against which the purchase orders must be checked.
To identify the instrument IDs to which purchase order line items were added, view the purchase order upload log. The created instruments and transactions display in the Pending Transactions page and must be verified, authorised, and processed by your bank, according to the standard transaction workflow in the system.
You can then view and edit the purchase order data for each transaction by displaying the transaction page and going to the Goods Description text area. At this point, you can choose to complete the missing transaction data and process it through the transaction workflow, add purchase order line items to the Goods Description that remain unassigned, or remove purchase order line items from the Goods Description.