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Issue Export Collection

The Issue Export Collection page allows you to enter information for an Export Collection issue transaction.

Different action buttons appear on the page (Attach a Document, Save, Save & Close, Verify Data, and so on), depending on the transaction's status and/or whether the transaction is in edit mode or read-only mode. This page appears in read-only mode if you have view only security rights to instruments, if the transaction has any status other than "Started", or if the instrument was not created by your organisation (if your organisation has subsidiaries). Click here to read about the actions available on transactions for each status in edit mode and read-only mode.

The Issue Export Collection page includes the following sections and links:

General
Documents Presented
Collection Instructions
Instructions to Bank
Multiple Tenor
Payment Instructions (displays conditionally after verification)
Collection Schedule (displays conditionally)
Bill of Exchange (displays conditionally)
Repair Reason (displays conditionally)

General

The General section of the Issue Export Collection page contains basic information about the Export Collection issue transaction. The fields and controls contained in this section are described below.

Field/Control	Description
Drawee
Search for a Drawee	Pressing this button displays the Party Search page, where you can select the Drawee for the instrument from a list of non-bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the Drawee fields loaded with the party's information. To complete each Drawee fields, you can either search for a party by pressing the Search for Drawee button, or you can type the entry directly into each field. If the Drawee you select in the Party Search page has a designated bank, the bank's information is loaded into the Collecting Bank area. This bank information can be overridden, if necessary.
*Drawee Name	The name of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for a Drawee button, or you can type the name directly into this field. This field can contain up to 35 characters and is a required field.
Phone Number	The phone number of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for a Drawee button, or you can type the phone number directly into this field. This field can contain up to 20 characters.
*Address (Line 1)	The first address line of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for Drawee button, or you can type the address directly into this field. This field can contain up to 35 characters and is a required field.
Address (Line 2)	The second address line of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for a Drawee button, or you can type the address directly into this field. This field can contain up to 35 characters.
*City	The city of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for a Drawee button, or you can type the city directly into this field. This field can contain up to 16 characters and is a required field.
Province/State	The province or state of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for a Drawee button, or you can type the province or state directly into this field. This field can contain up to 8 characters.
*Country	The country of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for a Drawee button, or you can select the Drawee's country from this drop-down list. A country selection is required.
Postal Code	The postal code of the Drawee for the instrument. To complete this field, you can either search for a party by pressing the Search for a Drawee button, or you can type the postal code directly into this field. This field can contain up to 8 characters.
*Drawer
Search for a Drawer	Pressing this button displays the Party Search, where you can select the Drawer for the instrument from a list of non-bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the Drawer text box loaded with the party's information in read-only form. To change the Drawer information in the text box, press Search for a Drawer again to select a new party.
*Collecting Bank
Search for a Collecting Bank	Pressing this button displays the Party Search, where you can select the Collecting Bank for the instrument from a list of bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the Collecting Bank text area loaded with the party's information in read-only form. If the party you select in the Drawee area has a designated bank, the bank's information is loaded into the Collecting Bank area. This bank information can be changed, if necessary, by changing the Collecting Bank information here. To change the Collecting Bank information, press Search for a Collecting Bank again to select a new party.
*Currency	The currency for the instrument. To enter the currency, select one from this drop-down list. A currency selection is required.
*Amount	The amount of the transaction. This field can contain up to 22 characters and is a required field.
Your Reference Number	Your reference number for the instrument. This field can contain up to 30 characters.
Covering shipment of	The goods description text for the instrument. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 500 characters.
*Payment Terms	Indicates when presentations will be payable under the terms of the instrument. To specify, select one of the following options: Sight - Indicates that payment is due immediately upon receipt. Cash Against Documents - Indicates that payment for goods is due when shipping documents are presented. ____ days after ____ - Indicates that payment is due a specific number of days after a specific event (Shipment Date, Bill of Lading Date, Invoice Date, and so on). To specify this option, enter a number of days in the first text box and select a tenor type from the drop-down list. At Fixed Maturity - Indicates that payment is due on a fixed maturity date. To specify this option, enter a the day, month, and year from the appropriate drop-down list. The fixed maturity date must be greater than the issue date. Other - Indicates that the Multiple Tenor section of the transaction contains tenor option information. If you select this option, be sure to enter the details into the Multiple Tenor section.

Documents Presented

The Documents Presented section of the Issue Export Collection page contains information about documents that must be presented for the Export Collection issue transaction.

Field/Control

Description

[document selections]

The documents that must be presented for the instrument. For each required document, select the checkbox for the document, specify the number of originals in the Number of Originals text box, and copies in the Number of Copies text box. Some of the documents you can select here include Bill(s) of Exchange/Drafts, Commercial Invoice, and Bill of Lading.

If you select the Other document checkbox, you must also enter the document names and any associated text into the text area. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. Each text area can contain up to 2000 characters.

Note: You can enter text for multiple documents in the Other text area.

Shipping Details

Field/Control	Description
Port/Place of Loading	The place of loading the shipment. This field can contain up to 65 characters and is a required field
Port/Place of Discharge	The place of discharge the shipment. This field can contain up to 65 characters and is a required field
Consigned To	Shipment to be send to some one. This field can contain up to 50 characters and is a required field
Country of Origin	To enter the Country of Origin, select one from this drop-down list.
Carrier	Company that transports the shipment. This field can contain up to 65 characters and is a required field.

Collection Instructions

The Collection Instructions section of the Issue Export Collection page contains information about the terms for the Export Collection issue transaction. The fields and controls contained in this section are described below.

Field/Control	Description
[collection instruction options]	The collection instructions for the instrument. To specify, select one or more of the following checkboxes: Release documents on payment Release documents on acceptance Advise payment by telecommunication Advise acceptance by telecommunication Advise non-payment by telecommunication Advise non-acceptance by telecommunication Note for non-payment Note for non-acceptance Protest for non-payment Protest for non-acceptance
[additional instructions]	Any additional collection instructions for the instrument. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 500 characters.
In Case of Need, contact
Search for a Party	Pressing this button displays the Party Search, where you can select the case of need contact for the instrument from a list of non-bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the case of need contact fields loaded with the party's information. To change the information in the fields, press Search for a Party again to select a new party.
Accept instructions from this party	Indicates whether instructions should be accepted from this case of need party. To specify this, select this option button.
Use instructions from this party for guidance only	Indicates whether instructions from this case of need party are for guidance only. To specify this, select this option button.
[additional Case of Need instructions text]	Any Case of Need instructions for the instrument. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 500 characters.
*Charges
[charges options]	Indicates who pays bank charges. To specify, select one of the following option buttons: All bank charges, including overseas bank charges, are for the account of the Drawee, including our charges of: - Selecting this option button indicates that Drawee pays all bank charges. If you select this option, you must also enter text describing the bank charges for the instrument. To enter text, you can either type directly into the text area under this option button, or add a phrase from the drop-down list to the text area. The text area can contain up to 200 characters. Overseas / other bank charges for account of the Drawee - Selecting this option button indicates that the Drawee pays any overseas or other bank charges. All charges for account of the Drawer - Selecting this option button indicates that Drawer pays all charges.
[charge and interest waiver options]	Indicates how to handle charges and interest if they are refused by a party. To specify, select or leave cleared the following checkboxes: Do not waive charges if refused - If this checkbox is selected, charges should not be waived if a party refuses to pay them. If this checkbox is left cleared, charges will be waived if a party refuses to pay them. Do not waive interest if refused - If this checkbox is selected, interest should not be waived if the party refuses to pay it. If this checkbox is left cleared, interest charges will be waived if a party refuses to pay them.
Collect interest at	If this checkbox is selected, interest is to be collected on outstanding charges according to the interest terms specified in the extended text area. To specify the interest details, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 200 characters.

Instructions to Bank

The Instructions to Bank section of the Issue Export Collection page contains instructions to your bank for the Export Collection issue transaction. The fields and controls contained in this section are described below.

Field/Control	Description
[Special Instructions text]	The special instructions text for the transaction. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 1000 characters.
Settlement Instructions
Branch Code	The bank branch code for settlement. To specify, enter a bank code into the text box. This field can contain up to 30 characters.
Credit - Our Account Number	The debit account number for settlement. To specify, enter an account number into the text box. This field can contain up to 30 characters.
Credit - Foreign Ccy Account Number	The foreign currency debit account number for settlement. To specify, enter an account number into the text box. This field can contain up to 30 characters.
Ccy of Account	The currency of the settlement foreign currency account. To specify, make a selection from the drop-down list.
Forward Exchange Contract (FEC)
Covered by FEC Number	The forward exchange contract (FEC) covering the settlement, if the instrument is in a currency other than the Applicant's base currency. To specify, enter an FEC number into the text box. This field can contain up to 14 characters.
Amount of FEC	The amount of the FEC. To specify, enter the amount into the text box. This field can contain up to 19 characters.
Rate of FEC	The rate of the FEC. To specify, enter the rate into the text box. This field can contain up to 14 characters, including a decimal character. The format for the rate you enter is 12345.12345678 (5 characters to the left of the decimal and 8 characters to the right of the decimal).
Maturity Date of FEC	The maturity date for the forward exchange contract. To enter the maturity date, select a day, month, and year from the appropriate drop-down list.
[additional Settlement text]	The additional text describing settlement or commissions and charges for the instrument. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 1000 characters.

Multiple Tenor

The Multiple Tenor section of the Issue Export Collection page contains information about the tenors that apply to the Export Collection issue transaction. The fields and controls contained in this section are described below.

Field/Control	Description
Tenor #__	The textual description of each tenor specified. This field can contain up to 35 characters. You can specify up to six tenors.
Amount	The amount of each tenor specified. This field can contain up to 22 characters.
Draft number	The draft number of each tenor specified. This field can contain up to 15 characters.

Payment Instructions

The Payment Instructions section of the Issue Export Collection page appears only after you press Verify on the Export Collection issue transaction when there is more than one phrase name beginning with the currency code of the instrument.

To enter the payment instructions, you must add a phrase from the drop-down list to the text area. You can add only one phrase to this read-only text area. This field can contain up to 500 characters.

Collection Schedule

The Collection Schedule link on the Issue Export Collection page appears only after the transaction has been verified. When you click on this link, an Adobe Acrobat PDF file is generated of the transaction's collection schedule and is displayed in a new browser window. You can then print the PDF file or save it to your local drive.

Note: This feature requires that Adobe Acrobat Reader is installed on your computer. If want to use this feature and you do not have Adobe Acrobat Reader installed on your computer, click here.

Bill of Exchange

The Bill of Exchange link on the Issue Export Collection page appears only after the transaction has been verified. When you click on this link, an Adobe Acrobat PDF file is generated of the transaction's bill of exchange and is displayed in a new browser window. You can then print the PDF file or save it to your local drive.

Repair Reason

This section will be displayed on the instrument if the corporation is using Checker Authorisation for this instrument type and the instrument has been sent for repair during the authorisation process. Prior to being processed by the bank, this appears as an unnumbered section at the top of the instrument. Once processed by the bank, it is added as a numbered section at the bottom of the instrument.