Issue Request to Advise

Field/Control

Description

Search Image Link

Pressing this image link displays the Party Search page, where you can select the Beneficiary for the instrument from a list of non-bank parties. After you choose a party from the Party Search page, the transaction page refreshes with the Beneficiary fields loaded with the party's information. To complete each Beneficiary fields, you can either search for a party by pressing the Search Image Link button, or you can type the entry directly into each field.

If the party you select in the Party Search page has a designated bank, the bank's information is loaded into the Advising Bank area. This bank information can be overridden, if necessary.

*Beneficiary Name

The name of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can type the Beneficiary's name directly into this field. This field can contain up to 35 characters and is a required field.

*Address (Line 1)

The first address line of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can type the Beneficiary's address directly into this field. This field can contain up to 35 characters and is a required field.

Address (Line 2)

The second address line of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can type the Beneficiary's address directly into this field. This field can contain up to 35 characters.

*City

The city of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can type the Beneficiary's city directly into this field. This field can contain up to 23 characters and is a required field.

Province/State

The province or state of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can type the Beneficiary's province or state directly into this field. This field can contain up to 8 characters.

Postal Code

The postal code of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can type the Beneficiary's postal code directly into this field. This field can contain up to 15 characters.

*Country

The country of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can select the Beneficiary's country from this drop-down list. A country selection is required.

Phone Number

The phone number of the Beneficiary for the instrument. To complete this field, you can either search for a party by pressing the Search Image Link , or you can type the Beneficiary's phone number directly into this field. This field can contain up to 20 characters.

*Applicant

Search Image Link

Pressing this image link displays the Party Search, where you can select the Applicant for the instrument from a list of non-bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the Applicant text box loaded with the party's information in read-only form. An Applicant selection is required.

To change the Applicant information in the text box, press Search again to select a new party.

Applicant’s Reference Number

Your reference number for the instrument. This field can contain up to 30 characters.

Applicant Bank        

Search Image Link

Pressing this image link displays the Party Search page, where you can select the Applicant Bank for the instrument from a list of bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the Applicant Bank fields loaded with the party's information.

To complete each Applicant Bank field, you can either search for a party by pressing the Search Image Link button, or you can type the entry directly into each field.

Erase Image link

To change the Applicant Bank information, press erase image link. You can then press Search Image Link again to select a new party.

Advise Through Bank

Search Image Link

Pressing this image link displays the Party Search page, where you can select the Advise Through Bank for the instrument from a list of bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the Advise Through Bank fields loaded with the party's information.

Through Bank fields, you can either search for a party by pressing the Search Image Link , or you can type the entry directly into each field.

Erase Image link

To change the Advise Through Bank information, press Erase Image link . You can then press Search Image Link again to select a new party.

Reimbursing Bank

Search Image Link

Pressing this image link displays the Party Search page, where you can select the Reimbursing Bank for the instrument from a list of bank parties. After you choose a party from the Party Search page, the transaction page redisplays with the Reimbursing Bank fields loaded with the party's information.

To complete each Reimbursing Bank field, you can either search for a party by pressing the Search Image Link , or you can type the entry directly into each field.

To change the Advising Bank information, press Erase Image Link. You can then press Search again to select a new party.

Erase Image link

To change the Reimbursing Bank information, press Erase Image link You can then press Search Image Link  again to select a new party.

Issuer

This field will pre-load with the corporate information of the organization that the current user belongs to.

Search Address

Pressing this Button  displays the Address Search pop up, where you can select the between the Primary Address and the Secondary address of the Buyer.

For selecting a Secondary Address, click on the appropriate  radio button in the first column of the Table and press the ‘Selected Address’ button.

Issuer's Reference Number

The Issuer’s reference number for the instrument. This field can contain up to 30 characters

Detailed Information

Issue Date

The current business date in the system; you can override the date. It cannot be a date prior to today’s business date in the system.

Expiry Date

The date that the instrument expires. Enter date in mm/dd/yyyy format.

When you manually enter or upload PO details in this transaction, the expiry date is recalculated considering the latest shipment date(s) of the PO details and the number of days you enter in the Documents to be presented within field. If the documents to be presented within field is left blank upon verify, the system will calculate the difference between the Expiry Date and Latest Shipment Date to determine the actual Presentation Days.

*Expiry Place

The place that the instrument will expire. You can manually enter information into this field.

Amount Details

Indicates the amount of the transaction. To specify, select one of the following options:

Amount Tolerance – The amount tolerance of the transaction. This is the percentage amount that the instrument can be over- or underdrawn. You can type up to 3 characters into each percentage field (+ and -).

Maximum Credit Amount Not Exceeding – Indicates that amount listed on the transaction is the total amount.

*Currency

The currency for the instrument. To enter the currency, select one from this drop-down list. A currency selection is required.

*Amount

The amount of the transaction. This field can contain up to 22 characters and is a required field.

When you manually enter or upload PO details in this transaction, the transaction amount is recalculated as the sum of all PO Line Item amounts for all shipments. When the PO Amount is blank; then, it is considered zero in the calculation of the transaction Amount.

Additional Amounts Covered

You can enter up to 4 lines of 35 characters (140 characters) to describe any additional amounts covered in the Request to Advise.

Availability

*Available By

The terms according to which the documents are made available and payments are configured. You will be required to select from a list of predefined values. The valid values are:

Acceptance

Deferred Payment

Mixed payment

Negotiation

Payment

*Available With Party

Identifies the party type with whom credit is available. You will be required to select from a list of predefined values. The valid values are:

Advising Bank

Applicant

Beneficiary

Freely Negotiable

Ourselves

*Draft Details

Draft Not Required

Selecting this radio button indicates that a draft is unnecessary under the terms of this instrument.

*Draft Required

Selecting this radio button indicates that a draft is necessary under the terms of this instrument.

*Drawn On Party

The party on whom the drafts are drawn. You will be required to select from a list of predefined values if the Draft Required checkbox is selected. The valid values are:

Advising Bank

Applicant

Beneficiary

Freely Negotiable

Ourselves

Amount Tolerance

The amount tolerance of the transaction. This is the percentage amount that the instrument can be over- or underdrawn. You can type up to 3 characters into each percentage field (+ and -).

*Payment Terms

Indicates when presentations will be payable under the terms of the instrument. To specify, select one of the following options:

Sight - Indicates that payment is due immediately upon receipt.

____ days after ____ - Indicates that payment is due a specific number of days after a specific tenor type (Shipment Date, Bill of Lading Date, Invoice Date, and so on). To specify this tenor option, enter a number of days (up to 3 characters) in the first text box and select a tenor type from the drop-down list.

Other - When the "Other Conditions" link is selected, a pop-up window will  appear enabling the user to enter details. These details are then displayed in section 4. Other Conditions.

*Bank Charges

Indicates the distribution of bank charges for the instrument. To specify, select one of the following options:

All for Applicant’s account - Indicates that the Applicant will pay all of the Issuing Bank's, Advising Bank's, and any other bank's charges.

All bank charges outside of the country of issuance are for Beneficiary's account - Indicates that the Applicant will pay the issuing Bank's charges; any other bank's charges will be borne by the Beneficiary.

Other - When "Other Conditions" link is selected, a pop-up window will appear enabling the user to enter details. These details are then displayed in section 4. Other Conditions.

For example, there might be a combination of charge distributions, such as the opening fee charged to the Applicant and amendment and all other fees charged to the Beneficiary. If you select this option, be sure to enter the details into the Other Conditions section.

*For ____% of the invoice value

The difference between the amount of the invoice and the amount of the actual presentation. To specify, enter a percentage in the text box. This field can contain up to 3 characters and is a required field.

Documents Required

The Documents Required section of the Issue Request to Advise page contains information about required documents for the Request to Advise issue transaction. Examples of documents you can select in this section include Commercial Invoice, Packing List, Certificate of Origin, and Insurance Policy/Certificate. The fields and controls contained in the Documents Required section are described below.

[document selections]

The documents required for the instrument. For each required document, select the checkbox for the document, specify the number of originals and copies, and enter text for the document. To enter text, you can either type directly into the text area, or  select a phrase from the drop-down list to the text area. Each text area can contain up to 1000 characters.

For the Insurance Policy / Certificate document, you must also enter a percentage over invoice endorsement value, which can contain up to 5 characters, including the decimal character (3 characters to the left of the decimal character and 1 character to the right of the decimal character). In addition, you must select a coverage type (for example, Institute Cargo Clause (Air) or Institute Cargo Clause (Cargo / Air Cargo).

There is also space for two freely definable documents. For these, you must enter a Document Name (up to 30 characters), in addition to the number of originals and copies and the document text.

If there are additional required documents, select the Additional Document Information checkbox and specify the number of originals and copies in the text area, along with the document text. This text area can contain up to 1000 characters.

Note: You can enter text for multiple additional documents in the text area.

 Transport Document and Shipment

The Transport Document and Shipment section of the Issue Request to Advise page contains two sub sections – transport document and shipment. The Transport Document and Shipment section of the Issue Request to Advise page provides the user with the ability to specify multiple shipment details as well as purchase order details for the Request to Advise issue transaction.

The fields and controls contained in the Shipment section are described below.

Add Shipment

Pressing this button causes the Transport Document (no.) section and its fields and controls, of the Request to Advise issue page to be replicated in multiple expandable sections below the original.  Each section is numbered.  When adding the second shipment, the details for the first shipment are displayed in the first section and the details for subsequent shipments on the second and subsequent expandable sections. The sections are added one at a time, when the user presses the Add Shipment button.  Transport Document and Shipment details are copied from the current tabbed section into each new tabbed section; the user must modify the variable details. Transport Document/Shipment Description, latest shipment date, goods description, and purchase orders are not copied from one section to another.  The Additional Transport Document text field is not displayed when there are multiple shipments. There is no limit to the number of shipments that can be specified in the multiple shipment schedule of the Request to Advise

Delete Shipment

Pressing this button causes the active Transport Document and Shipment tab section to be deleted.  When there are only 2 Transport Document and Shipment tabbed sections, both tabs disappear when the active tabbed section is deleted.  The information entered on the inactive tabbed section is then displayed in the Transport Document and Shipment section of the Request to Advise issue page.

Transport Document/Shipment Description

A unique text description of each transport document and shipment to be covered by the Request to Advise is required when you want to specify multiple transport document(s) and/or shipment(s) in the issue Request to Advise.

Document Type

The type of transport document required by the instrument. For example, Multi-Modal Transport Document or Port to Port B/L. To specify the document type, make a selection from the drop-down list.

Originals

The number of originals for the transport document. To specify, make a selection from the drop-down list. For example 1, 1/3 or 2.

Copies

The number of copies for the transport document. To specify, enter the number of copies into the text box. This field can contain up to 3 characters.

Description

Enables the user to provide the transport document text for the instrument.  Users can select a phrase from the dropdown or manually provide a description.  The text area can contain up to 500 characters.

Consignment

The party to whom the goods are consigned. To specify, select one of the option buttons and make a selection from the drop-down list:

Consigned to the order of - The shipment is consigned to the order of the Applicant or Issuing Bank, or is Shipper and Blank Endorsed.

Consigned to - The shipment is consigned directly to the Applicant or Issuing Bank.

Marked Freight

Indicates whether the freight is being paid by the Beneficiary (Prepaid) or by the Applicant (Collect). To specify, select one of the option buttons.

Notify Party

The party to be notified when the goods arrive at their destination. To specify party information, you can either type information directly into the text boxes or press Search image link  to display the Party Search page. After you choose a party from the Party Search page, the transaction page redisplays with the Notify Party text fields loaded with the selected party's information.

Other Consignee Party

If you selected Other for either the Consigned to the Order of or Consigned to option, then you must specify the other party's name and address. To specify, you can either type information directly into the text boxes or press Search image link to display the Party Search page. After you choose a party from the Party Search page, the transaction page redisplays with the Other Consignee Party text fields loaded with the selected party's information.

Additional Transport Documents

Additional transport documents for the instrument. To specify, select the Additional Transport Documents checkbox and enter the number of originals and copies in the text area, along with the document text. This text area can contain up to 1000 characters.

Note: You can enter text for multiple additional documents in the text area.

The Shipment section of the Transport Document and Shipment section contains shipment information for the Request to Advise issue transaction. The fields and controls contained in the Shipment section are described below.

Transhipment

Transhipment Allowed:If this radio button is selected, transhipment is allowed for this instrument. For example, if the goods can be shipped part of the way by ship and the remaining distance by truck.

Transhipment Not Allowed: If this radio button is selected, transhipment is not allowed/ Prohibited.

Transhipment Conditional: If Transhipment Conditional is selected, the Other Conditions link will open automatically to allow the user to enter the conditions of transhipment.

Partial shipment

Partial Shipments Allowed: If this radio button is selected, partial shipments are allowed for this instrument, For Example: When the quantity of the goods stated can be shipped in two or more different consignments

Partial Shipments not Allowed: If this radio button is selected, partial shipments are not allowed /Prohibited.

Partial Shipments Conditional: If Partial Shipment Conditional is selected, the Other Conditions link will open automatically to allow the user to enter the conditions of partial shipment.  

Latest Shipment Date

The latest date that the goods can be shipped for the instrument.   Enter date in mm/dd/yyyy format.

When the request to advise transaction contains multiple shipments, the Latest Shipment Date for each Shipment is derived as the latest shipment date (when available) for all the PO Line Items associated with the specific shipment.

Shipping Term (Incoterm)

The shipping term, or Incoterm, that describes what is included in the total cost of the transaction goods. For example, Cost and Freight or Cost Insurance Freight. To specify a shipping term, make a selection from this drop-down list.

Shipping Term Location

The location where the purchaser of the transaction goods will take responsibility for them. For example, the port of discharge for the goods. To specify, enter a location in the text box. This field can contain up to 30 characters.

Place of Taking Charge/Dispatch From /Receipt

The point of origination for the goods. To specify, enter a location in the text box. This field can contain up to 65 characters.

Port of Loading / Airport of Departure

The point of origination for the goods. To specify, enter a location in the text box. This field can contain up to 65 characters.

Place of Final Destination /Delivery/For Transport To

The point of discharge for the transaction goods. To specify, enter a location in the text box. This field can contain up to 65 characters.

Port of Discharge / Airport of  Destination

The point of discharge for the transaction goods. To specify, enter a location in the text box. This field can contain up to 65 characters.

Documents to be presented within _____ days of shipment, but within the validity of the credit

Enter presentation details if not after shipment

(e.g. after invoice):

The number of days after shipment that documents must be presented. To specify, enter the number of days in the text box. This field can contain up to 3 characters.

If the presentation field is left blank upon verify, the system will calculate the difference between the Expiry Date and Latest Shipment Date to determine the actual Presentation Days. Once the verification is complete, the read-only page will be returned to you with the Presentation Days field populated with the calculated data.

When the request to advise transaction contains a multiple shipment schedule, the presentation days will apply to all shipments.

If the date is not a shipment date, for example, it is an invoice date, then the details must be given in the text box.

*Goods Description

The description of the goods being shipped. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 6500 characters.

Text entered in this text area appears in a fixed-space font (for example, "goods description text") so that the goods description can be formatted into columns.

The Trade Services system accommodates purchase orders for a Request to Advise transaction with a single shipment or with a multiple shipment schedule. The user is presented with different button options for purchase orders, depending on the corporate organization’s settings for processing purchase orders, as specified in the PO Definition. The different options are:

Add Uploaded PO Line Item(s) - the user can add uploaded PO Line Items to the shipment details.

Add PO Line Item(s) Manually – allows the user to manually add PO Line Items.

Purchase Orders must be consistent within each shipment, either uploaded or entered manually.

When purchase orders are uploaded or manually added to Request to Advise Issue transaction, the amount, expiry date and latest shipment date fields are derived using the details of the purchase order(s). The user should validate that the data in these fields is correct.  The PO Line Item data is displayed in the Good Description text box.

Other Conditions

The Other Conditions section of the Request to Advise page contains information about other terms, conditions, or details for the Request to Advise issue transaction. The fields and controls contained in the Other Conditions section are described below.

Confirmation

Indicates the rules for Advising Bank confirmation. To specify, select one of the following option buttons:

Advising Bank is not required to add confirmation (This is the default setting.)

Advising Bank is requested to add their confirmation

Advising Bank may add their confirmation subject to Beneficiary's approval

Transferable

If this checkbox is selected, part or all of the instrument may be transferred to another Beneficiary. For example, a portion of the instrument can be re-issued in favour of the goods manufacturer.

Revolve

If this checkbox is selected, the amounts under this instrument are available on a revolving basis. If you select this checkbox, make sure that you enter the revolving terms in the Additional Conditions field.

ICC Applicable Rules

This checkbox indicates whether this instrument is governed by one the ICC Publications or not.

Version

This field lists all the valid ICC Applicable Rules for this instrument.

Details

If the ICC Publication Version “Other” is selected, then this field will be enabled.

[Additional Conditions text]

The additional conditions text for the transaction. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 5000 characters.

Instructions to Bank

The Instructions to Bank section of the Request to Advise page contains instructions to your bank for the Request to Advise issue transaction, such as settlement and commissions charges and account numbers. The fields and controls contained in the Instructions to Bank section are described below.

*Issue instrument in

The language in which the instrument will be issued. To specify, select a language from the drop-down list. This field defaults to English.

Additional Instructions

[special instructions text]

The special instructions text for the transaction. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 1000 characters.

Settlement Instructions

Debit:  Our Account Number

The debit account number for settlement. To specify, enter an account number into the text box. This field can contain up to 30 characters.

Branch Code

The bank branch code for settlement. To specify, enter a bank code into the text box. This field can contain up to 30 characters.

Debit: Foreign Currency Account Number

The foreign currency debit account number for settlement. To specify, enter an account number into the text box. This field can contain up to 30 characters.

Currency of Account

The currency of the settlement foreign currency account. To specify, make a selection from the drop-down list.

Forward Exchanged Contract (FEC)

Covered by FEC Number

The forward exchange contract (FEC) covering the settlement, if the instrument is in a currency other than the Applicant's base currency. To specify, enter an FEC number into the text box. This field can contain up to 14 characters.

Amount

The amount of the FEC. To specify, enter the amount into the text box. This field can contain up to 19 characters.

Rate

The rate of the FEC. To specify, enter the rate into the text box. This field can contain up to 14 characters, including a decimal character. The format for the rate you enter is 12345.12345678 (5 characters to the left of the decimal and 14 characters to the right of the decimal).

Maturity Date

The maturity date for the forward exchange contract. To enter the maturity date, specify a day, month, and year.

Financing Instructions

Finance drawing for a period of ____ days in ____ drawing at our cost

The finance drawing period and type for the instrument, if financing has been arranged for the Applicant. To specify, enter a number of days into the text box (up to 3 characters) and make a selection in the drop-down list.

Commissions & Charges

Debit: Our Account Number

The debit account number for commissions and charges. To specify, enter an account number into the text box. This field can contain up to 30 characters.

Debit: Foreign Currency Account Number

The foreign currency debit account number for commissions and charges. To specify, enter an account number into the text box. This field can contain up to 30 characters.

Currency of Account

The currency of the commissions and charges foreign currency account. To specify, make a selection from the drop-down list.

Additional Instructions

[additional text for Settlement or Commissions & Charges]

The additional text describing settlement or commissions and charges for the instrument. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 1000 characters.

Internal Instructions

The Internal Instructions section of the Request to Advise page contains instructions internal to your organization that will not be sent to the bank with the Request to Advise issue transaction.

The Internal Instructions section contains a text area for internal use text for the instrument. To enter the internal instructions text, type directly into the text area. This field can contain up to 1000 characters.