Amend Approval to Pay

Field/Control

Description

Reference Number

Your reference number for the instrument. This field displays the Applicant's reference number in read-only form.

Applicant's Name

The applicant's name is displayed for information in read-only form. This is the name of the applicant of the Approval to Pay instrument based on the last transaction processed by the bank.

ATP Amount

The amount of the transaction to be amended as an increase or decrease chosen by the drop down box.

New ATP Amount

To enter a new amount, select Increase Amount or Decrease Amount Radio button, enter a dollar amount in the USD field. The new amount will display in the New ATP Amount read-only field.

This is a read-only field displaying the revised amount as defined by the radio buttons “Increase Amount” or “Decrease Amount”

New Amount Tolerance

The amount tolerance of the transaction. This is the percentage amount that the instrument can be over- or under drawn. You can type up to 3 characters into each percentage field (+ and -).

Current Expiry Date

The current expiry date is displayed for information in read-only form. This is the date on which the ATP instrument currently expires based on the last transaction processed by the bank.

New Expiry Date

The date that the instrument expires. To enter the expiry date, select a day, month, and year from the appropriate drop-down lists.

Field/Control

Description

New Latest Shipping Date

The latest date that the goods can be shipped for the transaction. To enter the latest shipment date, select a day, month, and year from the appropriate drop-down lists.

New Shipping Term (Incoterm)

The shipping term, or Incoterm, that describes what is included in the total cost of the transaction goods. For example, Cost and Freight or Cost Insurance Freight. To specify a shipping term, make a selection from this drop-down list.

Shipping Term Location

The location where the purchaser of the transaction goods will take responsibility for them. For example, the port of discharge for the goods. To specify, enter a location in the text box. This field can contain up to 30 characters.

New Place of Taking Charge/Dispatch From.../Receipt

The new point of origination for the goods.

New Port of Discharge  Airport of Destination

The point of discharge for the transaction goods. To specify, enter a location in the text box. This field can contain up to 65 characters.

New Place of Final Destination/Delivery/For Transport to

The new point of final destination for the goods.

New Port of Loading / Airport of Departure

The new point of loading of the goods to transport carrier.

Changes to the Goods Description / Shipment Details

Changes to the description of the goods being purchased. To enter text, you can either type directly into the text area, or add a phrase from the drop-down list to the text area. The text area can contain up to 6500 characters.

Entered text appears in this text area in a fixed-space font (for example, "goods description text") so that the goods description can be formatted into columns.

When the user amends an ATP with multiple shipments, it is recommended that the user types a heading, such as changes to shipment 1”, with the changes following. Any changes for purchase orders for the shipment being amended can also be entered here. Each shipment to be amended should be preceded by a new heading with the shipment and purchase order details following.

PO Line Items

The non-structured purchase order line items assigned to the  transaction. This read-only text area appears only if one or more PO line items are assigned to this transaction.

To assign additional PO line items to the transaction, press Add PO Line Item(s). To remove PO line items currently assigned to the transaction, press Remove PO Line Item(s).

Add PO Line Item(s)

Pressing this button displays the Add PO Line Item(s) page, which allows you to specify one or more PO line items to assign to the transaction. This button displays only if your organisation uses the system's non-structured purchase orders functionality.

Remove PO Line Item(s)

Pressing this button displays the Remove PO Line Item(s) page, which allows you to remove one ore more PO line items currently assigned to the transaction. This button displays only if the PO Line Items area is displayed

Add Uploaded Purchase Order(s)

Enables the user to attach unassigned, structured Purchase Orders that have been uploaded into the system to the Import Letter of Credit Instrument. This button only displays if the user is authorised to work with structured Purchase Orders.

View Attached Purchase Order(s)

Enables the user to view a list of structured Purchase Orders that have been attached to the Import Letter of Credit Instrument. This button only displays if the user is authorised to work with structured Purchase Orders and if there are structured purchase orders attached to the instrument.

Remove Purchase Order(s)

Enables the user to remove one or more structured Purchase Orders that have been attached to the Import Letter of Credit Instrument. This button only displays if the user is authorised to work with structured Purchase Orders and if there are structured purchase orders attached to the instrument.